Holiday Outages and Office Closures
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Dec. 2, 2022, noon
Holiday Outages and Office Closures
There are two important emails that will go out during the holidays in the business world: the holiday greeting and the out-of-office schedule reminder. Both are equally important for showing appreciation to employees during this hectic time as year as well as alerting pertinent outages or office closures. Here is the breakdown to achieving both the perfect happy holiday greeting and reminding company contacts of the upcoming changes in schedules.
To review our suggestions for writing the perfect Holiday Email Greeting, see our blog post “Email Greetings During the Holidays”.
How to Create an Office Closure email alert
- Choose the tone – Service outages should be different from reminding employees of office closures.
- Be inclusive – If you plan on referencing specific religious or cultural events, don’t assume all clients celebrate the same holidays, especially if you have international customers.
- Be specific – Detail specific ways clients may reach employees in cases of emergency and when regular service will resume.
Example of an Office Closure email alert
Hello,
We are writing to remind you that our office will be closed from [X date - X date] for [insert holiday]. We apologize for any inconvenience this may cause.
If you need to get into contact with us, please leave us a voicemail at [Phone Number] and we will return your call as soon as our office reopens on [date].
Thank you for your understanding and we look forward to serving you in the future.
Sincerely,
The [Your Company Name] Team
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